Purchasing Agent


DEPARTMENT : Procurement
LOCATION : Head Office, Sarnia, Ontario
REPORTS TO : Director of Operations / Director of Finance
HOURLY RATE : $35/Hour 
CONTRACT DURATION : 1 Year (Ideally looking for this candidate to transition into full-time permanent) 


SUMMARY OF ROLE

Reporting to the Purchasing Manager, the Purchasing Agent is responsible for ensuring timely and effective procurement of, routine and complex in nature, material, equipment, assemblies, tools, and subcontracted services associated with the industrial and commercial electrical construction industry. The Purchasing Agent shall have the experience and an advance knowledge of Supply Chain and Purchasing principles with a strong commercial mindset to maintaining a competitive advantage


KEY RESPONSIBILITIES AND/OR SERVICES PROVIDED

• Review and understand technical, quality, safety, schedule and commercial (cost, warranty, contractual and legal terms) requirements of each applicable procurement activity
• Develop, if necessary, or execute existing procurement strategy to satisfy requirements
• Prepare and issue RFQ's to suitable suppliers in accordance with Company guidelines, job requirements, and applicable strategies
• Review and assess quotes, negotiate best value and terms with suppliers, and generate documentation to justify supplier selection
• Create and release Purchase Orders to suppliers in accordance with Company procedures and job requirements
• Manage and administrate supplier until successful completion of Purchase Order deliverables including schedule and as applicable supplier submittals for acceptance (manufacturing shop-drawings, other) documentation
• Address with suppliers, any areas of non-conformance, inadequacy, or disputes
• Support the identification and development of new suppliers, and development of existing suppliers
• Perform risk analysis and when necessary, support development of mitigation plans
• Generate polished contractual documents (RFQ, bid analysis, Purchase Order, progress related memorandums) when necessary and for significant expenditures/assignments

PERFORMANCE CRITERIA

• Ability to multi-task, and perform in a fast-paced environment with strict and tight deadlines
• Effectively communicate with all stakeholders including Supplier, Customer, and internally
• Follow Company procedures
• Demonstrate analytical and problem-solving skills
• Proven organizational skills
• Microsoft office (Word, Excel, etc) proficient

PERSON SPECIFICATIONS

Knowledge and Education Requirements

• Relevant business-related diploma, degree or equivalent is an asset
• Supply Chain Management Professional (SCMP) designation or similar would be an asset

Specific Experience or Skills

• Five (5) years of relevant experience is required
• Procurement experience in the Electrical Construction industry is an asset
• Sourcing experience in any of the following commodities/areas would be considered an ideal asset; build to design equipment, multi-trade or complex in scope subcontracted services
• Experience in the management and tracking of multiple and complex Purchase Orders from beginning to conclusion is an asset