Job: Contract Administration Specialist

Location: Abbottsford, BC

Salary: $58-70k/year

Are you ready to advance your career in a dynamic aerospace and defense environment? We’re looking for a dedicated Contract Administration Specialist to join our innovative and performance-driven team. This is an exciting opportunity to support a leading specialty contractor in the aerospace sector.

About the Role:

As a Contract Administration Specialist, you'll play a vital role in supporting our business development, operations, engineering, and program management teams. Reporting to the Manager of Contracts & Proposals, you'll be responsible for advocating our risk management processes and financial objectives while ensuring compliance and fostering strong internal and external relationships.

Key Responsibilities

Contract & Proposal Management:

• Enforce policies and procedures related to contract execution and proposals.
• Maintain and manage the contracts & proposals database, ensuring accurate and timely documentation.
• Prepare internal and external reports on contracts and proposals progress.
• Ensure timely renewal and adjustments as per management policies.
• Support finance and other departments with invoice validation.

Administrative Support:

• Coordinate with cross-functional teams for effective data compilation.
• Handle filing, distribution, and organization of executed contracts.
• Address and resolve administration issues related to contracts and proposals.

Compliance & Reporting:

• Stay updated on legal requirements and contract terms to ensure compliance and maximize business advantages.
• Maintain awareness of reporting requirements to support the business’s goals.

Core Skills Communication:

• Excellent written and verbal English skills are essential.

Attention to Detail:

• Precision and thoroughness in managing contract details.

Technical Proficiency:

• Advanced skills in MS Office Suite (Teams, Word, PowerPoint, Outlook, Excel).

Time Management:

• Ability to handle multiple assignments and meet deadlines with professionalism.

Confidentiality:

• Experience managing confidential information discreetly.

Education & Experience Education:

• Minimum of a Certificate in Legal Administrative Studies or equivalent.
• A diploma in Legal Studies, Paralegal, Business Law, or a related field is considered an asset.

Experience:

• Ideally 1-3 years of experience in high-volume contract and proposal administration, preferably in a fast-paced environment.
• Familiarity with the aerospace industry is beneficial.

Must Haves:

• Minimum of a Certificate in Legal Studies/Legal Office Admin – Diploma considered an asset
• High attention to detail – proof reading, spelling, grammar, comfortable with editing documents and multiple revisions
• Ability to follow processes/database management entry and oversight

Ready to take your career to new heights? Apply today and join us in shaping the future of aerospace and defense!